Tips and Tricks for Filling out an AKC agility entry form

Being a trial secretary is not that difficult; entering data, answering emails, printing all paperwork, collecting and sorting through all fees received. But it takes a lot of time.

AKC has requested that Trial Secretaries do not assume anything and that incorrect entries must be filled out correctly before the dog is entered in a trial. Each issue requires an email to the owner, each incorrect check requires a new one to be sent, and this is all without counting the errors that Trial Secretaries don't know about (accidentally selecting the wrong class/level/jump height)!

I've compiled a list of common issues that show up when trying to enter dogs:

• Using an old entry (2014 when it's 2015) or an online entry form service that you have to manually fill out fees, classes and days. I'm happy to receive these forms (easy to read!) but PLEASE double check! Fees sometimes change, all classes aren't offered on all days.
• Checks made out to the wrong person
• Incorrect Entry fees enclosed. Please double check, we all make mistakes... being put on a wait-list just because of a calculator mis-key or addition error really sucks!
• Forgetting to select classes/jump height. 
• Signing Page 2 - I must have this before I can enter your dog in the trial. Don't forget!!!

Please check your confirmations! Some fixes can be made after closing (Fixing the trial secretary's typo), but anything that was "your fault" cannot be changed after closing! Please double check and let us know before this date! Most common issue:

• Incorrect class selection - I don't know if your dog has/hasn't titled, so it's up to you to make sure you circle the correct class. AKC lets you check how many Qs your dog has received, making it much easier for you to know (Sign in, my AKC - Manage Dogs - Add a dog). Also www.dogshowscores.com is another resource you can use to try and track down how many Qs your dog has (sometimes slower to update). If you are entered and run clean in a class level that you haven't Qualified for (ex. Q in Excellent without your Open title), AKC will revoke the Q.

Please also double check your confirmation if you've selected a jump height that higher than what your dog measured for (ie. 26"), and double check you were entered in Regular/Preferred as requested (especially if you have recently made a switch). The database will automatically enter your dog in the last used/expected jump height or Class type.

Trial Secretaries try to enter your data correctly and get you a confirmation as soon as they can. Please be patient and kind :) Often we are not paid, paid in free runs. or paid in club coupons.